St. Joe’s Women’s Centre (WC)
We are currently seeking to fill the following position:
Job Title: Director
Established in 1984, the St. Joe’s Women’s Centre is a Day Program that is dedicated to addressing the needs of women in a supportive and safe environment. Social and educational programs, as well as nutritious meals, are offered to promote empowerment, autonomy, and dignity in a non-judgmental atmosphere. The St. Joe’s Women’s Centre embraces the mission of its parent organization, St. Joseph’s Parish, as it reaches out in solidarity to those who are poor and marginalized.
Type of Position: Permanent Full-Time
Start Date: April 2023
Hours of Work: 37.5
Pay Rate: $65,000 to $70,000 per annum plus benefits
Position Summary:
Under the direction of the Executive Director of St. Joseph’s Parish, the Director is responsible for effectively carrying out a range of activities integral to the operations of the St. Joe’s Women’s Centre (WC). While accountable for achieving the mission and mandate of the Centre, the Director is responsible for all operations including the supervision of WC staff and volunteers, program development, fundraising, ensuring optimal allocation of the WC’s financial resources and the efficient, professional and ethical delivery of services to the women and children who access the WC.
Major Responsibilities & Core Competencies:
(1) PERSONNEL MANAGEMENT OF WC STAFF
a. Performance Management
1.a.i. Select, train and supervise staff in accordance with the personnel policies and procedures, including written annual performance reviews for each member of the WC team.
1.a.ii. Responsible for the scheduling of frontline staff and volunteers.
1.a.iii. Creation of annual individual professional development plans for staff in accordance with annual performance review.
1.a.iv. Delegate and oversee the assignment of short-term projects (e.g., supervision of placement students) to appropriate staff
b. Compensation & Benefits Management
1.b.i. Recording and submission of monthly statistical reports for staff holidays, sick leave and overtime
1.b.ii. Liaise between WC Staff and Executive Director on questions related to compensation, benefits and group health insurance
1.b.iii. Ensure policies and processes are adhered to for placement students and volunteers
c. Employee Relations & Communications
1.c.i. Coordinate WC staff meetings
1.c.ii. Establish effective communications with staff and volunteers
1.c.iii. Engage staff and volunteers in strategic plans for the WC
1.c.iv. Identify and coordinated team opportunities for training and development
(2) FINANCIAL MANAGEMENT
a. Bookkeeping (Revenues)
2.a.i. Record grants received
2.a.ii. Provide official income tax receipts for monetary donations
2.a.iii. Review and monitor donation platform for WC
b. Book-keeping (Expenditures)
2.b.i. Record all purchases on behalf of the Centre (e.g., Approve receipts of all purchases made using various WC credit cards, and provide the copy to St. Joseph’s Parish Accountant)
2.b.ii. Submit invoices to St. Joseph’s Parish Accountant
2.b.iii. Approve all staff business expenses (e.g., car mileage)
c. Book-Keeping (General):
2.c.i. Compile yearly and quarterly financial budgets and reports, including the mandatory annual report to the City of Ottawa.
d. Research and submit grant application/proposals, as applicable to Centre funding, including grants made available to existing day programs by the City of Ottawa.
(3) PUBLIC RELATIONS (PR)
a. Represent WC via attendance at
3.a.i. Yearly City council budget hearing meetings for City of Ottawa community funding budget (e.g., Present requests for increases in base funding)
3.a.ii. Network with community agencies, stakeholders and attend any necessary meetings.
3.a.iii. Identify any key community events and attend on behalf of the Centre
b. Identify community partnerships and maintain positive relationships
c. Collaborate with community-based agencies, develop partnerships in an effort to develop and build innovative opportunities in order to raise the Centre’s profile with efforts to help increase the level of services offered at WC.
d. Develop and maintain strategic partnerships with community-based agencies
e. Liaise with funders and grant funders or grant institution for both the purpose PR & Fundraising
f. Prepare or delegate hand-written thank you notes for significant monetary donations, and sign on behalf of the WC.
g. Build relationships with parishioners of St. Joseph’s Parish, sharing the work of the Centre with the parish community.
(4) FUNDRAISING
a. Co-ordinating and implementing fund-raising initiatives with Women’s Centre staff, event planner (an external outside professional who volunteers her services pro bono) and advisory committee members. More specifically:
4.a.i. Quality of Life Awards is coordinated by the WC Advisory Committee, with staff responsibilities before and during the event.
b. Approve staff applications for grant funding for short and long term projects that meet the mandate of the Centre
c. Identify funding opportunities, write proposals in collaboration with other sections and community partners
(5) FACILITY MANAGEMENT
a. Ensure that everyone is involved in daily clean up (incl. staff, volunteers, student placements, and the women) to always keep the WC tidy.
b. Submit repair notices to maintenance personnel
c. Where possible, procure three quotes on any operational purchases and/or repairs over $2,000 in value that go beyond the routine maintenance provided by St. Joe’s own maintenance personnel.
WORKING CONDITIONS AND EXPECTATIONS:
• Hours of work: Monday to Friday 9am – 5pm
• Must be available or able to accommodate some evening and weekend for networking events or Centre events.
• This candidate will be required to establish strong working relationships with:
o St. Joe’s parish management team (monthly meetings)
o St. Joe’s accountant
o St. Joe’s maintenance staff
o WC staff and volunteers (weekly meetings)
o St. Joe’s Parish Executive Director
o St. Joe’s Parish Pastor
o St. Joe’s Finance Council and Parish Pastoral Council
o Women’s Centre Advisory Steering Committee
o The City of Ottawa
o Other Executive Directors and Day Programs
o Steering Committee (advisory body to the Women’s Centre)
QUALIFICATIONS:
EDUCATION: Mandatory Bachelor’s Degree in Social Work, Social Science or related discipline, or equivalent professional experience. Master’s degree in a Social Science or related discipline is an asset.
EXPERIENCE: Minimum of 5 years in progressively senior functions within a social service field or non-profit management including:
1. Assessing effectiveness of service programs.
2. Identifying and implementing service enhancement opportunities
3. Building and/or maintaining a strong team and community relationships
4. Preferably in a community setting
Language: Bilingual preferred (French/English).
Vehicle: A valid Class G Driver’s License and means of transportation are required for this position.
Desired Qualifications:
• Ability to exercise leadership and manage growth within a small team
• Skilled in working with individual and fostering engagement
• Ability to seek and obtain funding. Ability to work with participants, family members, partners, external stakeholders and public relations/media resources.
• Demonstrated leadership in organizational change
CHARACTER:
o Self-motivated/self-starter
o A passion for helping women and children
o A collaborative and community-oriented leader that demonstrates compassion and practices active listening
SKILLS:
o Communication skills:
o Bilingual communication (written and oral) is an asset and interpersonal skills (highly approachable individual), with experience in working within a diverse multi-cultural environment
o Personnel Management Experience:
o Interviewing, hiring, training & supervising staff
o Excellent inspirational, leadership skills
o Financial Management:
o Experience in managing budgets and quarterly general ledger reports
o Public Relations:
o Experience as a media spokesperson
o Comfortable public speaking and being in front of large crowds
o Fundraising:
o Experience in fund-raising and networking
Application Deadline:
Please submit a cover letter and resumé to Christopher Adam, Parish Executive Director, by email: cadam@st-josephs.ca by Friday, March 31, 2023.
St. Joe’s Women’s Centre is committed to developing inclusive, barrier-free selection processes and work environments. If contacted about this job posting, please advise us if you require any accommodations regarding the interview process.
Applicants who receive a conditional offer of employment must produce a Vulnerable Sector Police Records Check, proof of academic achievement and meet all legal requirements for driving.
We thank all applicants for their interest, however, only those selected for an interview will be contacted.
